Petty Cash

**PLEASE NOTE: All documents relating to petty cash transactions, i.e. cash receipts and journals, must include the Vendor/Customer Number of the account being altered.

To create a new petty cash vendor, complete Petty Cash NEW form in which OSC will create VCC document.

To update the name of custodian on existing petty cash vendor, complete Petty Cash UPDATE form and Agency should prepare VCM document on Advantage.

NOTE: When closing out a petty cash account, please make sure that the account balance has been fully cleared out before preparing a VCM document to inactivate the Vendor Code.

Please inform the Controller's Office of any intention of opening or closing out a petty cash account.

Reference Material
Description Date Format
Petty Cash Procedures* 02/10/2014 PDF
Petty Cash Checking Account Procedures* 08/22/2012 PDF
VCM - Modify Custodian on Petty Cash Account Instructions* 10/04/2016 PDF
Petty Cash Policy - See SAAM Page: Chapter 85 - Section 85.10
Petty Cash Form New* - See Forms Page: Accounting #5
Petty Cash Form Update* - See Forms Page: Accounting #6
Annual Reporting
Description Date Format
Petty Cash Memo FY2023 10/12/2023 PDF
Petty Cash Annual Reporting Form FY2023 10/12/2023 Excel

**Documents are supplied in PDF format and require the free Acrobat Reader for viewing or printing. If you need an alternate format, please contact us via email or phone (207-626-8420).