Meeting Minutes
Thursday, April 22, 2010
Cross State Office Building, Room 105

The meeting was called to order at 1:05pm by Dick Thompson, Chairman.  

In Attendance:
Richard Thompson
Chris Pinkham, phone
John Martins
Barbie Redmond	
Dan Gwadosky 
Joseph Laliberte
Anne Schink
Anne Davis
Richard Trahey
Kelly Hokkanen (non-voting member)

Others Present: 
Michelle Boivin, InforME
Lesley McCaw, InforME 
Dan Andrews, InforME 
Todd Tolhurst, InforME
Paul Sandlin, OIT

I.	Adoption of March Minutes –
Action: 
Motion:  Anne Davis made a motion to accept the meeting minutes as presented
Second:  Joseph Laliberte seconded the motion 
Vote:     Unanimous

II.	Services and Fees – 
•	Live Streaming Media Rates (VOTE)
Rates and template for agency Statement of Work for approval.

Live media services will be provided to agencies under an InforME Service Level Agreement. This agreement will specify terms of service and fees, and must be signed by the agency and InforME and approved by the InforME contract administrator. Any applicable service fees will be billed to the agency on a monthly basis.
A rate sheet was presented to the Board for review.
Action: 
Motion:  Dan Gwadosky made a motion to adopt Media Services Rate Sheet
Second:  Joseph Laliberte seconded the motion 
Vote:     Unanimous

•	PayPort Fee Changes (VOTE)
Proposed changes to the fee structure for PayPort.  The portal fee will be changed to a 2.5% fee paid by the customer, for all types of payments at the counter.    
Action: 
Motion:  Joseph Laliberte made a motion to adopt the PayPort fee change. 
Second:  Richard Trahey seconded the motion 
Vote:     Unanimous

•	City of Lewiston – PayPort and Common Checkout (VOTE)
Service agreements for the City of Lewiston to use PayPort and Common Checkout to accept credit card payments. 
Action: 
Motion:  Joseph Laliberte made a motion to adopt the PayPort and Common Checkout agreements for Lewiston. 
Second:  Richard Trahey seconded the motion 
Vote:     Unanimous

•	ReadySetGov Service termination (VOTE)
Proposal to phase out the ReadySetGov free municipal website service, based on low usage and high resource requirements.  Information is also outdated and is difficult to keep current, causing complaints. MIN proposes to upgrade the public local portal, removing data that is difficult to keep current. The Ready.Set.Gov content management service will be eliminated, with a temporary grace period for a limited set of towns that actively use the service and do not have an alternate website.
Action: 
Motion:  Barbie Redmond made a motion to accept the proposed termination of ReadySetGov 
Second:  Joseph Laliberte seconded the motion 
Vote:     Unanimous

III.	Municipal Vital Records 
InforME staff has lined up ten (10) pilot Municipalities, who have assisted with requirements and are eager for the online service.  MIN proposes a fee schedule with an identity verification fee, a portal fee per order, and shipping fees. MIN and DHHS have come to agreement on the service, and MIN agrees not to promote the municipal solution on Maine.gov. It will be promoted at the municipal level through press releases, municipal websites, municipal staff, etc.  
Joe Laliberte expressed concerns about the recently passed law restricting access to vital records.
Action: 
Motion:  Anne Schink made a motion to adopt the Municipal Vital Records fee schedule
Second:  Anne Davis seconded the motion 
Vote:     9-1 (Joseph Laliberte)

IV.	Strategic Plan: Review and Vote –
Kelly advised the board that changes have been made as requested by the Board.   Target Dates have been added and the context of Goal#3 in the plan had been changed.   GM report changes had also been made to keep the Board updated on strategic plan progress.  

V.	Portal Staffing Update –
•	Bill Conklin was hired as a development contractor to fill in while Gary Nealey is out on leave
•	Diana McQueen has been hired as a Web Design Contractor
•	Tom Stevenson has left InforME, MIN staff will be interviewing for this position

VI.	Campground Reservations Project Update –
Dick Thompson summarized that there have been some issues in the project, mainly related to a mis-match between the Department’s expectations and InforME’s understanding of the system requirements. When InforME launched Campground Reservations on February 1, 2010 there was approximately 1-1/2 hours where there were problems with the system and it was mostly unavailable until the problematic code was found and removed. InforME is currently working through a list of changes requested by DOC. 
Kelly also reported that the total project was underestimated and many development and project management hours have been dedicated to this service.  

VII.	Legislative Outcomes –
Kelly presented final outcomes of all legislation from the past session with potential InforME impact.  

VIII.	General Manager’s Quarterly Report –
Report presented to the board, but not reviewed at meeting.  Tabled until next meeting. 

IX.	Other Business: 
•	Time and Materials Report – Board received information (handout)
•	Dick Thompson announced his retirement effective June 30, 2010.   He advised that a replacement has not been determined, however the Governor appoints the chairperson.   
•	Dick Thompson announced Kathy Record’s retirement.  Her position on the Board will need to be filled.

X.	Next Meeting Dates
•	May 27, 2010
•	June 24, 2010

Adjournment
Action: 
Motion:  Joseph Laliberte made a motion to adjourn
Second:  Barbie Redmond seconded the motion 
Vote:     unanimous